If either YTD option is selected and the worker has an active Direct Deposit, the Net Pay direct deposit amounts are blocked and disabled in the Direct Deposit section.
Select Manual from the Checks Add options menu. The Manual screen displays.
All of the data for a manual check must be entered. The system will not populate any data automatically.
Enter all applicable fields for the manual check that was issued:
Net Pay* – This is a required field. Enter the net pay. Valid range: 0 to 999,999,999.99.
Gross up to* - This is a required field. The drop-down menu displays the client’s active earnings that can be used for grossing up.
Output – The Output drop-down menu contains:
Create check (default)
Update YTD amounts
Update YTD amounts and print stub
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If either YTD option is selected and the worker has an active Direct Deposit, the Net Pay direct deposit amounts are blocked and disabled in the Direct Deposit section. |
In-house check number – The field is only enabled if either YTD option is selected in the Output field. Blank is the default. Otherwise, the In-House check number field is blank (default). The field is limited to 12 numeric digits.
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If a check number was entered, and Create Check is selected in the Output field, the In-house check number field is cleared and disabled. It is only re-enabled if the two YTD options are selected in the Output field. |
Earnings – The earnings selected in the Gross up to* field display in ascending alphanumeric order, along with the value, if applicable. Non-recurring earnings do not display.
Name: The Name drop-down menu lists active earnings set up on the worker in ascending alphanumeric order. If the earning is recurring, the recurring icon displays after the name. If the pay component is Paychex administered, the plan cannot be modified. Contact your Paychex representative to make any modifications.
Add: Inserts a row after the last non-recurring earning but before the first recurring earning.
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A Delete icon displays on non-recurring earnings. |
Delete: Removes the row from the grid for a non-recurring earning only.
Hours: Enter hours between 0 and 999.99.
Amount: Enter an amount. The valid range for this field is -9,999,999,999.99 to 9,999,999,999.99.
Units: Enter the units for the pay component. Valid range: -999999.99 thru 999999.99.
Organization: The worker’s default home organization unit displays in the drop-down menu, if one is assigned. Select a valid option, or enter up to six (6) alphanumeric characters.
Rate: This is a combo field that lists the loaded rates in order of rate order and track memo hrs/units. The Rate range is 0 to 9,999.9999.
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When a rate is selected, the rate amount displays in the Rate field. The Rate Number does not display. |
Percentage: The percent rate for the pay component displays. If the field is associated with a recurring deduction and a percent exists, cross out the value if it is blocked. The valid range for this field is 0 to 100.0000.
OT Factor: Overtime factors for the pay component displays, if available. Otherwise, defaults to the Overtime earning overtime factor. Select a valid option, or enter an OT Factor between .01 and 999.99.
Addl Amount: Displays the additional amount in the check template.
If no additional amount exists, defaults to the additional amount set in worker tax.
If no worker tax exists, the field is blank.
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The field is disabled for non-income tax states, Employee SUI, Disability, Workers’ Compensation, and Employee Surcharges. |
Addl Rate: Enter an additional rate between .01 and 9999.9999.
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If the zero (0) or 0.00 (Track memo) display in the Rate field, the Addl Rate field is disabled. |
Block: When selected, the recurring earning is blocked and the amount, additional amount, and/or percent are disabled.
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If the limit is met, the recurring is automatically blocked. |
Labor Assignments: Labor assignments are setup on a client to allocate employee payroll amounts through the Labor distribution product. A unique Labor assignment can be established with any combination of Organization unit, Business location, or company position.
Job: A job is set up on a client to allocate employee payroll amounts through job costing.
State: State taxes can be reallocated by changing the state regulations.
Local: Local taxes can be reallocated by changing the local regulations.
Units: The units for the pay component displays. Valid range: -99999.99 thru 999999.99.
Line Date: Enter the date an employee earned a certain wage.
Deductions - Pay components with deductions display.
Name: The Name drop-down menu lists active deductions in ascending alphanumeric order. If the deduction is recurring, the recurring icon displays after the name. If the pay component is Paychex administered, the plan cannot be modified. Contact Paychex to make any modifications.
Add: Inserts a row after the last non-recurring deduction but before the first recurring deduction.
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A Delete icon displays on non-recurring deductions. |
Amount: Enter an amount. The valid range for this field is -9,999,999,999.99 to 9,999,999,999.99.
Withholdings - The Withholding grid displays active withholdings set up on the worker in ascending alpha-numeric order in this order:
Federal - name, amount
State - name, amount, allocation %
Local - amount, and percent of earnings taxed
Amount: Enter an amount for the withholding. The valid range for this field is -9,999,999.99 to 9,999,999.99.
Allocation %: Enter the appropriate allocation of wages, if applicable.
% of Earnings Taxed: Enter the appropriate % of earnings taxed per local, if applicable.