Withholding & Taxes

You can access the Withholding & Taxes view from the Company icon.

The Withholding & Taxes category allows you to view tax information set up on the company. This information is used to assign worker tax agencies, perform payroll tax calculations, and populates some of the tax forms that Paychex provides.

When this view is selected on the company, a table displays with all of the applicable taxes for the company. The tax table includes the category of the tax, the state name, if applicable, a brief recap of the withholding basis for the agency, and other withholding information where pertinent.

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To modify an agency added at the company level that is on Taxpay, please contact your Paychex representative.

Add a State or Local

  1.  In Company, Withholding and Taxes view, click Add.jpg.

  2. Select a category.

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    Federal, State, Local, etc.

  3. Click NEXT. A list of available regulation types displays. Select the appropriate regulation, then click ADD.

  4. Enter all required information. When complete, click SAVE.

Edit a Tax Regulation

If you are a Paychex Flex® client who subscribes to the Company service, you can edit existing tax agencies that are not on the Taxpay service.

  1. In Company, Withholding & Taxes view, identify the regulation.

  2. Click Edit_Small.jpg to edit, then enter the necessary edits.

  3. Click SAVE.

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PEO clients cannot be edited.

Discontinue a Tax Regulation

An employer who goes out of business is required to notify tax agencies, remit all taxes, and file final employment tax returns. This is also required if the employer only permanently ceases to pay wages in one business site and that site is subject to different employment taxes.

To discontinue the appropriate tax regulation, contact your local Paychex representative.